Do you ever feel as though your office is drowning in paperwork? Are there drawers stuffed to the brim with documents and filing cabinets in any available space? This is the reality for many businesses in the UK who need to hold onto important documents and cannot therefore throw them away or become the paperless office that many strive for.
These reams of papers can take up very valuable space, and so it is for this reason that more and more businesses are turning to offsite document storage as an alternative. This gives them easy access to all their important records without the need for clogging up space in the office.
However, you might be forgiven for thinking that this is an expensive option, so here, we take a look at how cost-effective offsite document storage really is.
What is offsite document storage?
With space at a premium for many businesses, offsite document storage provides a safe and effective way to store all those important documents and records that need to be held onto. Offsite document storage allows all your files to be indexed and stored in a specially dedicated space.
These sites are all fully managed and kept completely secure at all times so that you know your documents cannot be stolen or damaged in any way. They allow authorised personnel to have access to the files at any time that they need them, and they are easy to find thanks to the organised system in place.
Office real estate
Anyone who runs a business already knows that the space or land their business takes up is one of their biggest costs. Every square inch now comes at a hefty price and so it is important to use any available space wisely.
However, when you are required to keep hold of a lot of paperwork, you can find that much of your important space is given over to filing cabinets and boxes. By making use of offsite document storage, you can reduce the amount of space that you need or put it to much better use by installing new equipment or making room for new personnel.
As offsite document storage comes at a much lower price, this can mean that you are able to reduce your overheads or make better use of them.
Increased productivity
When you deal with a lot of paperwork, you can find that many of your staff spend a lot of their time either filing paperwork or looking for it. A properly organised document storage facility helps to reduce the amount of time employees spend dealing with paperwork, freeing them up to do the task in hand. This can help to ensure that all of your staff and your business as a whole is much more productive.
Security
Any documents or records that are important to your business can be worth a lot to you. Losing them, destroying them or having them fall into the wrong hands can therefore be an extremely costly business. By keeping them in a secure offsite document storage facility, you can ensure that all your documents are as safe as possible. This can ensure that your business is always compliant with any relevant regulations, and you can avoid the hefty penalties or reputational damage that could be caused by documents going missing.
Whilst offsite document storage might seem like an extra expense, it is actually a much more cost-effective option for your business than keeping your paperwork on site. The space that is saved can offer you direct savings, whilst the added security and organisation can ensure that your business runs more efficiently and therefore more cost effectively as a result.
Get in touch today
Here at Rads, we can help with your document storage. Our offsite document storage is secure and helps your business free up valuable office space and reduce clutter which can become distracting, or in the way. Contact our expert team today to discuss our offsite document storage solutions.